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T2-AGM

Last AGM held on 31st January 2024

2023 Secretary Report

Records and Documentation
a. Meeting Minutes:

No Updates Provided
b. Attendance:

No Updates Provided
c. Archiving:

No Updates Provided
Communication and Correspondence
a. Timely Communication:
No Updates Provided
b. Announcements:
No Updates Provided
c. Transparency:
No Updates Provided
Meeting Coordination
a. Agendas:
No Updates Provided
b. Efficient Meetings:
No Updates Provided
c. Action Items:
No Updates Provided
Membership Management
a. Membership Roster:
No Updates Provided
b. Onboarding Support:
No Updates Provided
Event Support
a. Documentation:
No Updates Provided
b. Coordination Assistance:
No Updates Provided
Constitution and Ethics
a. Constitutional Adherence:
No Updates Provided
b. Ethical Conduct:
No Updates Provided
Transition Planning
a. Smooth Transitions:
No Updates Provided
b. Documentation:
No Updates Provided
Code of Conduct Enforcement
a. Collaborative Oversight:
No Updates Provided
b. Proactive Address:
No Updates Provided
Collaborative Leadership
a. Teamwork:
No Updates Provided
b. Positive Culture:
No Updates Provided
Continuous Improvement
a. Personal Growth:
No Updates Provided
b. Adaptation:
No Updates Provided

2023 Treasurer Report

Financial Management
a. Budget Oversight:
- Attended Office calls to determine a framework and basis of the yearly budget
- Prepared the yearly budgeted and presented the budget to the office committee for approval
- Monitored the budget to ensure expenditure is within expectation
b. Transactions:
- Executed required office expenditure
- Approved expenditure following the procurement policy
Record Keeping
a. Financial Records:
- Drafted and prepared the annual financial statements of the club
- Ensured the financials are approved for issuance
b. Transparency:
- Complied with transparency of financial reporting
- Assisted in the maintenance of Bank records presented to the public
Reporting
a. Regular Reports:
- Drafted and prepared the annual financial statements of the club.
- Prepared Reports such as budgets, financial policies and financial statements.
b. Transparency:
- Complied with transparency of financial reporting.
- Assisted in the maintenance of Bank recorded presented to the public.
Committee Support
a. Budget Planning:
- Attended Office calls to determine a framework and basis of the yearly budget
- Prepared the yearly budgeted and presented the budget to the office committee for approval
b. Expenditure Authorization:
- Approved expenditure following the procurement policy
- Ensured adherence to the procurement policy by office members
Compliance and Ethics
a. Constitutional Adherence:
- Assisted in the review of the constitution.
- Adhered to the duties and responsibilities of being the officers appointed treasurer.
b. Ethical Conduct:
- Adhered to the constitution
- Provided Remedial advice to office committee members during ethical dilemmas
Banking and Reconciliation
a. Bank Account Management:
- Ensured only club approved expenditures are executed
b. Reconciliation:
- Reconciled the Bank account at year end in the process of preparation of Financials
Fundraising and Sponsorship
a. Opportunity Identification:
- Attended Office meetings to discuss identification of possible sponsorship opportunities
b. Financial Tracking:
- Ensured expenditures are only approved if funds are available
Financial Planning
a. Long-Term Goals:
- Ensured expenditure are in line with yearly approved budgeted expenditure
b. Prudent Decisions:
- Ensured expenditure are discussed with committee members
Transition Planning
a. Smooth Transitions:
- Reviewed documents such as the constitution
- Prepared financial policy according to current office requirements
b. Documentation:
- Prepared Reports such as budgets, financial policies and financial statements
Collaborative Leadership
a. Teamwork:
- Attended weekly office meetings and provided feedback on non treasury matters such as general policy preparation
b. Positive Communication:
- Ensured open and transparent communication with members within the T2 club
Continuous Improvement
a. Financial Knowledge:
- Attended webinars on financial accounting to further advance financial practices implemented
b. Technological Adaptation:
- Adhered to Trello usage by updating the office dashboard

2023 Deputy Chairperson Report

Governance and Leadership
a. Collaborative Support:
- Attended meeting with other officers whenever available and was collaborative in all club matters and decisions moving forward
- Attended as second in command on all matters of compliance and revised T2 Code of Conduct for upcoming year of 2024
- Served as officer in Deputy Chairman role for all matters related to club communications and messages to members
b. Decision-Making:
- Was involved in certain decisions regarding the use of table tennis equipment
- Approval given for match formats both in league and tournaments as well as decisions regarding scoring
Meeting Management
a. Meeting Facilitation:
- Co-facilitated and managed all officer meetings throughout calendar year
- Contributed to action list regarding all club actions and moving forward in club planning
b. Agenda Contributions:
- Various enquiries made regarding the enrolling of members into first aid courses
- Completed attendance records for sessions and recording member attendance as part of an ongoing record
- Contributed to discussions regarding club rules and behaviour of members during sessions
- Provided verbal report on sessions in which Chairperson was not present
Event Planning and Coordination
a. Event Coordination:
- Coordinated and managed all playing sessions in which was present and when Chairperson was not present
- Oversaw and managed all tables to be unpacked and packed in the course of sessions
- Managed all tournament and league fixtures throughout the year in tandem with fellow officers
- Co-planned, facilitated and managed all functions and year-end function without incident
b. Equipment Management:
No Updates Provided
Communication and Representation
a. Transparent Communication:
- Responsible for all transparent communication to all members on officer and club decisions, communicated through WhatsApp
- All Internal communications regarding club sessions times, table allocation, league and tournament fixtures done through WhatsApp
b. External Relationships:
No Updates Provided
Financial Oversight
a. Financial Responsibility:
No Updates Provided
b. Budgeting and Committees:
No Updates Provided
Code of Conduct Management
a. Ethical Standards:
No Updates Provided
Task and Project Management
a. Trello Board Management:
No Updates Provided
Member Engagement
a. Member Support::
Inclusivity
- Despite the club having a majority Muslim membership, members are reproached from using religious specific greetings.
- Prior to closing for the Muslim month of Ramadhaan, non-muslim members are offered to keep the club sessions running.
Engagement:
- Responsible for keeping connection to all members, making all feel welcome during sessions, making contact with all members during each session
- Ensuring all members are able to play during session times
- Debriefing after external events with Junior members to comment on behaviour and ways to improve sportsmanship
- All member opinions and suggestions are taken seriously and feedback is always prompt
- Open line of communication and being approachable is emphasized for all officers
- Members engaged throughout the year in improvement of playing skill and informal coaching sessions for both Junior and Senior members
b. Attendance and Records:
No Updates Provided
Collaborative Leadership
a. Teamwork:
- Collaborated with all officers in all decision-making processes and operations of the club
b. Committee Oversight:
- Was part of all committee oversight during course of the year of 2023
Personal Development
a. Continuous Learning:
No Updates Provided

2023 Chairperson Report

Leadership and Vision
a. Strategic Planning:
- Drive and develop Table Tennis Standards
- Facilitated Club Umpire training and certification
- Implemented Racket Control standards and education
- Implemented Match ball standards
- Facilitated resale of high standard equipment
- Implemented grading process for skills development
- Primary internal Club Coach Drive and develop Club's Brand
- Facilitates Club Branding (both attire and equipment)
- Implemented Internal Standards of Club Branded shirts
- Standardized Email Domains and Mail Signatures
- Provided letterhead and document Templates for re-use Amend Constitution for compliance with SARS and DOSD
- Investigation of requirements by SARS as provided by Treasurer
- Investigation of requirements of DOSD for NPO Certification
- Created checklist of requirements and made amendments
- Submitted revised Constitution for Club Officer Reviews
b. Decision-Making:
- Swift reaction to inclusivity related risks
- Identified table-time mismanagement
- Reported shortcomings to responsible members
- Immediate implementation of policy to address risk
c. Innovation:
- Create and Manage online presence
- Created Club Website and Social Media Pages
- Streamlined scorecard submission to cater for resource shortage
- Updates Social Media pages at least once weekly
- Updates Website pages multiple times weekly
Club Governance
a. Meeting Facilitation:
Facilitates Weekly Office Meeting
- Created standardized online weekly meeting for Club Officers
- Streamlined agenda contributing and action list recording (Trello board creation & training)
- Chaired all office meetings since AGM 2023
b. Compliance:
Effective adaptation and communication
- Conducts regular insight on clauses of constitution to officers
- Regular and transparent feedback of any changes to constitution and the reasons for them
Founding Documentation Initiatives
- Created founding document entailing the Code of Conduct of Match Officials and Committee Members
- Regular and transparent feedback of any changes to constitution and the reasons for them
- Commissioned various other founding documents from Club Officers
- Created founding document entailing the Code of Conduct of Members and Guests
c. Conflict Resolution:
Proactive measures implemented
- Standardized conflict resolution in Competition Management
- Catered for formal proceedings in founding documentation
Communication and Representation
a. External Communication:
Various External Communications
- Decathlon for sponsorship and partnership
- Venue regarding formalizing agreement
- CAPS school for venue and mutual benefit
- GCTTA President and VP Administration regarding affiliation and negotiation of fees
- GCTTA league manager regarding restructure of league to encourage more youth/female participation
- Ping Sans Frontieres for sponsorship
- GCTTA VP Administration to add Club Officers to mailing lists
- GCTTA President for Complementary Tickets to WTTC Finals Durban 2023
- Responded to multiple queries regarding equipment hire from Church based in Albertville
- GCTTA President for Complementary Tickets to WTTC Finals Durban 2023
- DOSD for requirements of NPO Registration
- Equipment supplier for mutually beneficial partnership
- eBaTT for sponsorship
- Grosvenor management for venue expansion
- Crosby Medical for sponsorship
- JUT publications for sponsorship
- Ravat's Auto for sponsorship
- Shoneez Bakery for sponsorship
- Transnet Warehouse 762 for sponsorship
- Laher and Associates for sponsorship
- Frontline Hillfox for sponsorship
- Equipment Supplier for mutually beneficial partnership
- GCTTA Junior Convenor regarding Junior Trials information
- Venue management for Club sponsored website and professional Email domain configuration
- Hopp Sport regarding custom branded sportswear
- GCTTA VP Marketing regarding Coaching manual
- GCTTA VP Coaching regarding 2023 Coaching programs
- UJMA, JSS & Bree Primary to recognize Junior achievers and member responsible for their development
- Responded to UK query regarding inbox flooding
- GCTTA VP Technical for Umpire Training and Certification
- GCTTA VP Technical for 2023 Gauteng Open Umpiring volunteers
- GCTTA VP Finance for 2023 Gauteng Open Juniors Fees POP
- Equipment Supplier for Retail Exchange
- GCTTA VP Marketing for ITTF L1 Training Manual
- Online Sports Retailer for product availability
- GCTTA League Manager and VP Marketing with detailed proposal of weekend GCTTA tournament(s)
- Branding Gift Negotiations with online Retailer
b. Transparency:
Various Internal Communications
- KT on Minutes of Meetings
- Parents of Juniors regarding late pick-up from Club sessions
- Members regarding Table Allocations
- Individual feedback to Technical Committee regarding T2S Division management and progression
- Members regarding procurement of ITTF approved Table
- 33 day advance to officers for Review of Code of Conduct Handbook for Officers and Committees
- 10 day reminder to Review Code of Conduct Handbook for Officers and Committees
- Officers Review of Constitution overhaul pertaining to SARS and DOSD requirements
- Liaise individually with officers to Review Constitution overhaul pertaining to SARS and DOSD requirements
- GCTTA AGM Reports shared with Club Members
- GCTTA AGM Minutes shared with Club Members
- First Draft and Review Request on Roles and Responsibilities of Club Officials and Committees
- T2 Constitution overhaul draft and request for signatures
- Detailed Review of Deputy Chairperson's first draft of Code of Conduct Documentation
- First communication calling for nominations for 2024 AGM Office
- Reminder to Treasurer to file Annual Returns for T2
- Acceptance/Rejection request to Nominees of 2024 office
- Reminder for Acceptance/Rejection request to Nominees of 2024 office Club Website a central repository of transparency
- Club Finances updated and published on website at least once a week
- Attendance records and Member statistics update and published at least once a week
- Event results updated as and when available, usually within 48 hours of said event
Member Engagement
a. Inclusivity:
- Despite the club having a majority Muslim membership, members are reproached from using religious specific greetings
- Prior to closing for the Muslim month of Ramadhaan, non-muslim members are offered to keep the club sessions running
b. Feedback:
- All member opinions and suggestions are taken seriously and feedback is always prompt
- Open line of communication and being approachable is emphasized for all officers and committee members
Event and Activity Coordination
a. Event Oversight:
League and Tournament management
- Management of Table Time and fixtures always of paramount importance
- By Laws are always constructed to bolster Club objectives and values
- Planned, Facilitated and Executed Year-End function without incident
b. Collaboration:
Club Session Coordination with Venue management / caretaker
- Bi-Weekly interaction with venue management to enquire venue availability
- Communication with Club Members on WhatsApp group regarding availability
- Collaborated with Club Members on new WhatsApp group regarding Year-End preparations
Committee Support and Development
a. Mentorship:
- Knowledge Transfer sessions with Officers and Committees
- Lead document template standards
- Central repository concept implemented
- Training and empowering officials/committee members on internal processes and norms
- Training and facilitating officials/committee members on tools and utilities (like Trello and A.I. utilities) to simplify tasks
b. Succession Planning:
Identify Potential Leaders
- Continued monitoring and measurement of members commitment and availability to formally serve
- Identify interests and creating committees and roles to harness such interest (Like Technical Committee)
Developing Talent
- Enabling or empowering identified potential leaders by facilitating and plugging into training or mentoring programs
Leading by example and setting reasonable expectations
- Cognizant of roles being on a voluntary basis and establishing volunteer-life vs work-life vs home-life balance
- Simplifying expectations by applying living documentation
- Training and empowering officials/committee members on internal processes and norms
- Training and facilitating officials/committee members on tools and utilities (like Trello and A.I. utilities) to simplify tasks

2023 Q4 T2 Officer
Meeting Records

(Last Updated 2024-01-23)

T2 Office Meeting Attendance Records (2023 Q4 to Current)

2023 Income & Expense Summary

2023 Income Streams
2024 Income Streams (Aspirations and potentials)
2024 Income Streams (Chairperson's expectations)
2023 Expenses
2024 Expenses (Trajectory projections)
2024 Expenses (Chairperson's anticipations)

2023 Short & Long Term Plans

2023 Income & Expense Breakdowns

2023 Income Breakdowns

NB: Only incomes with corresponding invoices/receipts have been recorded.

Donations
2023 Donation Streams
2023 Donation Streams
Resale Revenue
2023 Resale Revenue Streams
2023 Resale Revenue Streams
Membership Fees
2023 Resale Revenue Streams
2023 Membership Fee Streams

2023 Expense Breakdowns

NB: Only expenses with corresponding invoices/receipts have been recorded.

Website Design
2023 Website Design Expense
Equipment for Resale
2023 Equipment Purchased for Resale
2023 Equipment Purchased for Resale
Club Equipment
2023 Club Equipment (Not for Resale)
2023 Club Equipment (Not for Resale)
Venue Fees
2023 SNMT Related Fees
2023 SNMT Related Fees
Website Hosting
2023 Website Hosting Expense
GCTTA Fees
2023 GCTTA Affiliation Expense
Club Attire
2023 Website Hosting Expense
Bank Charges
2023 FNB Bank Charges
Consumables
2023 Consumables Expense

2023 Member Participation

2024 AGM Nominations

(Last Updated 2024-01-30)

2024 T2 Secretary

3 x Nominations
Nomination Declined
KALMEE01
Meenil Kalian Secretary
  • MANZAK01
    GANRIY01
    AYORAE01
3 x Nominations
Nomination Declined
MAYAHM01
Ahmed Mayet Secretary
  • MANMOH01
    AHMABD01
    GANRIY01
3 x Nominations
Nomination Declined
Nkosana Tukule Secretary
  • MANMOH01
    MANZAK01
    MAYAHM01
3 x Nominations
Nomination Declined
GANRIY01
Riyaz Gangat Secretary
  • MANMOH01
    MANZAK01
    BHANIL01
3 x Nominations
Nomination Declined
LORMOH01
Mohammed Azhar Lorgat Secretary
  • MANMOH01
    MAYAHM01
    AYORAE01
2 x Nominations
Nomination Declined
AHMABD01
Abdool Rawoof Ahmed Secretary
  • KALMEE01
    AYORAE01
2 x Nominations
Nomination Declined
MANZAK01
Zakiyya Mansoor Secretary
  • MANMOH01
    GANRIY01
2 x Nominations
Nomination Declined
SEEISH01
Ishaaq Ahmed Seedat Secretary
  • MAYAHM01
    GANRIY01
6 x Nominations
Election Accepted
BHANIL01
Nilesh Bhana Secretary
  • MANMOH01
    MANZAK01
    TUKNKO01
    SEEISH01
    MAYAHM01
    GANRIY01
3 x Nominations
Election Declined

REIMON01
Monica Reis Secretary
  • BHANIL01
    AHMABD01
    GANRIY01
2 x Nominations
NB: Candidate has NOT accepted nomination as yet.
DAWIMR01
Imraan Dawood Secretary
  • MANZAK01
    GANRIY01
T2 Secretary Votes
Outer=All Votes
Inner=Valid Votes
T2 Secretary Voters
UPPERCASE=Valid Voters
lowercase=Other Voters
(either 30% fees unpaid or no application form submitted)

2024 T2 Treasurer

9 x Nominations
Nomination Accepted
Uncontested

SEEISH01
Ishaaq Ahmed Seedat Treasurer
  • MANMOH01
    MANZAK01
    KALMEE01
    BHANIL01
    TUKNKO01
    SEEISH01
    MAYAHM01
    GANRIY01
    AYORAE01
4 x Nominations
Nomination Declined
AHMABD01
Abdool Rawoof Ahmed Treasurer
  • MANMOH01
    MANZAK01
    VANASH01
    MAYAHM01

2024 T2 Deputy Chairperson

3 x Nominations
Election Declined
BHANIL01
Nilesh Bhana Deputy Chairperson
  • MANMOH01
    MANZAK01
    GANRIY01
3 x Nominations
Nomination Accepted
GANRIY01
Riyaz Gangat Deputy Chairperson
  • SEEISH01
    MAYAHM01
    AYORAE01
2 x Nominations
Election Declined
REIMON01
Monica Reis Deputy Chairperson
  • GANRIY01
    AYORAE01
6 x Nominations
Nomination Declined
Nkosana Tukule Deputy Chairperson
  • MANMOH01
    MANZAK01
    KALMEE01
    BHANIL01
    VANASH01
    GANRIY01
4 x Nominations
Nomination Declined
KALMEE01
Meenil Kalian Deputy Chairperson
  • MANMOH01
    MANZAK01
    GANRIY01
    AYORAE01
3 x Nominations
Nomination Declined
MAYAHM01
Ahmed Mayet Deputy Chairperson
  • BHANIL01
    TUKNKO01
    GANRIY01
3 x Nominations
Nomination Declined
MANMOH01
Mohamed Mansoor Deputy Chairperson
  • MANMOH01
    MANZAK01
    MAYAHM01
T2 Deputy Chairperson Votes
Outer=All Votes
Inner=Valid Votes
T2 Deputy Chairperson Voters
UPPERCASE=Valid Voters
lowercase=Other Voters
(either 30% fees unpaid or no application form submitted)

2024 T2 Chairperson

11 x Nominations
Nomination Accepted
Uncontested

MANMOH01
Mohamed Mansoor Chairperson
  • MANMOH01
    MANZAK01
    KALMEE01
    BHANIL01
    TUKNKO01
    SEEISH01
    AHMABD01
    MAYAHM01
    OLAOBA01
    GANRIY01
    AYORAE01

2024 AGM ATTENDANCE

2024 T2 AGM Attendance Record (19:30 - 21:30)

T2 AGM Nominations & Elections

2023 AGM - 22nd January 2023
2023 Treasurer Nominations u0026amp; Votes
2023 Treasurer Voters
2023 Secretary Nominations u0026amp; Votes
2023 Secretary Voters
2023 Deputy Chairperson Nominations u0026amp; Votes
2023 Deputy Chairperson Voters
Positive=Nominee Accepted Nomination(s)
Negative=Nominee Declined Nomination(s)
2023 Chairperson Nominations u0026amp; Votes
2023 Chairperson Voters
2024 AGM - 31st January 2024
2024 Treasurer Nominators
Positive=Nominee Neither Accepted Nor Declined Nomination(s)
Negative=Nominee Declined Nomination(s)
2024 Treasurer Votes
Outer=Nominations
Middle=All Votes
Inner=Valid Votes
2024 Treasurer Voters
UPPERCASE=Valid Voters
lowercase=Other Voters
Positive=Nominee Accepted Nomination(s)
Negative=Nominee Declined Nomination(s)
2024 Secretary Nominators
Positive=Nominee Neither Accepted Nor Declined Nomination(s)
Negative=Nominee Declined Nomination(s)
2024 Secretary Votes
Outer=Nominations
Middle=All Votes
Inner=Valid Votes
2024 Secretary Voters
UPPERCASE=Valid Voters
lowercase=Other Voters
Positive=Nominee Accepted Nomination(s)
Negative=Nominee Declined Nomination(s)
2024 Deputy Chairperson Nominations u0026amp; Votes
Outer=Nominations
Middle=All Votes
Inner=Valid Votes
2024 Deputy Chairperson Voters
UPPERCASE=Valid Voters
lowercase=Other Voters
Positive=Nominee Accepted Nomination(s)
Negative=Nominee Declined Nomination(s)
2024 Chairperson Nominators
Positive=Nominee Neither Accepted Nor Declined Nomination(s)
Negative=Nominee Declined Nomination(s)
2024 Chairperson Votes
Outer=Nominations
Middle=All Votes
Inner=Valid Votes
2024 Chairperson Voters
UPPERCASE=Valid Voters
lowercase=Other Voters
Positive=Nominee Accepted Nomination(s)
Negative=Nominee Declined Nomination(s)

T2 Officer Reports

2023 Reports - 31st January 2024

2023 Secretary Report

Records and Documentation
a. Meeting Minutes:

No Updates Provided
b. Attendance:

No Updates Provided
c. Archiving:

No Updates Provided
Communication and Correspondence
a. Timely Communication:
No Updates Provided
b. Announcements:
No Updates Provided
c. Transparency:
No Updates Provided
Meeting Coordination
a. Agendas:
No Updates Provided
b. Efficient Meetings:
No Updates Provided
c. Action Items:
No Updates Provided
Membership Management
a. Membership Roster:
No Updates Provided
b. Onboarding Support:
No Updates Provided
Event Support
a. Documentation:
No Updates Provided
b. Coordination Assistance:
No Updates Provided
Constitution and Ethics
a. Constitutional Adherence:
No Updates Provided
b. Ethical Conduct:
No Updates Provided
Transition Planning
a. Smooth Transitions:
No Updates Provided
b. Documentation:
No Updates Provided
Code of Conduct Enforcement
a. Collaborative Oversight:
No Updates Provided
b. Proactive Address:
No Updates Provided
Collaborative Leadership
a. Teamwork:
No Updates Provided
b. Positive Culture:
No Updates Provided
Continuous Improvement
a. Personal Growth:
No Updates Provided
b. Adaptation:
No Updates Provided

2023 Treasurer Report

Financial Management
a. Budget Oversight:
- Attended Office calls to determine a framework and basis of the yearly budget
- Prepared the yearly budgeted and presented the budget to the office committee for approval
- Monitored the budget to ensure expenditure is within expectation
b. Transactions:
- Executed required office expenditure
- Approved expenditure following the procurement policy
Record Keeping
a. Financial Records:
- Drafted and prepared the annual financial statements of the club
- Ensured the financials are approved for issuance
b. Transparency:
- Complied with transparency of financial reporting
- Assisted in the maintenance of Bank records presented to the public
Reporting
a. Regular Reports:
- Drafted and prepared the annual financial statements of the club.
- Prepared Reports such as budgets, financial policies and financial statements.
b. Transparency:
- Complied with transparency of financial reporting.
- Assisted in the maintenance of Bank recorded presented to the public.
Committee Support
a. Budget Planning:
- Attended Office calls to determine a framework and basis of the yearly budget
- Prepared the yearly budgeted and presented the budget to the office committee for approval
b. Expenditure Authorization:
- Approved expenditure following the procurement policy
- Ensured adherence to the procurement policy by office members
Compliance and Ethics
a. Constitutional Adherence:
- Assisted in the review of the constitution.
- Adhered to the duties and responsibilities of being the officers appointed treasurer.
b. Ethical Conduct:
- Adhered to the constitution
- Provided Remedial advice to office committee members during ethical dilemmas
Banking and Reconciliation
a. Bank Account Management:
- Ensured only club approved expenditures are executed
b. Reconciliation:
- Reconciled the Bank account at year end in the process of preparation of Financials
Fundraising and Sponsorship
a. Opportunity Identification:
- Attended Office meetings to discuss identification of possible sponsorship opportunities
b. Financial Tracking:
- Ensured expenditures are only approved if funds are available
Financial Planning
a. Long-Term Goals:
- Ensured expenditure are in line with yearly approved budgeted expenditure
b. Prudent Decisions:
- Ensured expenditure are discussed with committee members
Transition Planning
a. Smooth Transitions:
- Reviewed documents such as the constitution
- Prepared financial policy according to current office requirements
b. Documentation:
- Prepared Reports such as budgets, financial policies and financial statements
Collaborative Leadership
a. Teamwork:
- Attended weekly office meetings and provided feedback on non treasury matters such as general policy preparation
b. Positive Communication:
- Ensured open and transparent communication with members within the T2 club
Continuous Improvement
a. Financial Knowledge:
- Attended webinars on financial accounting to further advance financial practices implemented
b. Technological Adaptation:
- Adhered to Trello usage by updating the office dashboard

2023 Deputy Chairperson Report

Governance and Leadership
a. Collaborative Support:
- Attended meeting with other officers whenever available and was collaborative in all club matters and decisions moving forward
- Attended as second in command on all matters of compliance and revised T2 Code of Conduct for upcoming year of 2024
- Served as officer in Deputy Chairman role for all matters related to club communications and messages to members
b. Decision-Making:
- Was involved in certain decisions regarding the use of table tennis equipment
- Approval given for match formats both in league and tournaments as well as decisions regarding scoring
Meeting Management
a. Meeting Facilitation:
- Co-facilitated and managed all officer meetings throughout calendar year
- Contributed to action list regarding all club actions and moving forward in club planning
b. Agenda Contributions:
- Various enquiries made regarding the enrolling of members into first aid courses
- Completed attendance records for sessions and recording member attendance as part of an ongoing record
- Contributed to discussions regarding club rules and behaviour of members during sessions
- Provided verbal report on sessions in which Chairperson was not present
Event Planning and Coordination
a. Event Coordination:
- Coordinated and managed all playing sessions in which was present and when Chairperson was not present
- Oversaw and managed all tables to be unpacked and packed in the course of sessions
- Managed all tournament and league fixtures throughout the year in tandem with fellow officers
- Co-planned, facilitated and managed all functions and year-end function without incident
b. Equipment Management:
No Updates Provided
Communication and Representation
a. Transparent Communication:
- Responsible for all transparent communication to all members on officer and club decisions, communicated through WhatsApp
- All Internal communications regarding club sessions times, table allocation, league and tournament fixtures done through WhatsApp
b. External Relationships:
No Updates Provided
Financial Oversight
a. Financial Responsibility:
No Updates Provided
b. Budgeting and Committees:
No Updates Provided
Code of Conduct Management
a. Ethical Standards:
No Updates Provided
Task and Project Management
a. Trello Board Management:
No Updates Provided
Member Engagement
a. Member Support::
Inclusivity
- Despite the club having a majority Muslim membership, members are reproached from using religious specific greetings.
- Prior to closing for the Muslim month of Ramadhaan, non-muslim members are offered to keep the club sessions running.
Engagement:
- Responsible for keeping connection to all members, making all feel welcome during sessions, making contact with all members during each session
- Ensuring all members are able to play during session times
- Debriefing after external events with Junior members to comment on behaviour and ways to improve sportsmanship
- All member opinions and suggestions are taken seriously and feedback is always prompt
- Open line of communication and being approachable is emphasized for all officers
- Members engaged throughout the year in improvement of playing skill and informal coaching sessions for both Junior and Senior members
b. Attendance and Records:
No Updates Provided
Collaborative Leadership
a. Teamwork:
- Collaborated with all officers in all decision-making processes and operations of the club
b. Committee Oversight:
- Was part of all committee oversight during course of the year of 2023
Personal Development
a. Continuous Learning:
No Updates Provided

2023 Chairperson Report

Leadership and Vision
a. Strategic Planning:
- Drive and develop Table Tennis Standards
- Facilitated Club Umpire training and certification
- Implemented Racket Control standards and education
- Implemented Match ball standards
- Facilitated resale of high standard equipment
- Implemented grading process for skills development
- Primary internal Club Coach Drive and develop Club's Brand
- Facilitates Club Branding (both attire and equipment)
- Implemented Internal Standards of Club Branded shirts
- Standardized Email Domains and Mail Signatures
- Provided letterhead and document Templates for re-use Amend Constitution for compliance with SARS and DOSD
- Investigation of requirements by SARS as provided by Treasurer
- Investigation of requirements of DOSD for NPO Certification
- Created checklist of requirements and made amendments
- Submitted revised Constitution for Club Officer Reviews
b. Decision-Making:
- Swift reaction to inclusivity related risks
- Identified table-time mismanagement
- Reported shortcomings to responsible members
- Immediate implementation of policy to address risk
c. Innovation:
- Create and Manage online presence
- Created Club Website and Social Media Pages
- Streamlined scorecard submission to cater for resource shortage
- Updates Social Media pages at least once weekly
- Updates Website pages multiple times weekly
Club Governance
a. Meeting Facilitation:
Facilitates Weekly Office Meeting
- Created standardized online weekly meeting for Club Officers
- Streamlined agenda contributing and action list recording (Trello board creation & training)
- Chaired all office meetings since AGM 2023
b. Compliance:
Effective adaptation and communication
- Conducts regular insight on clauses of constitution to officers
- Regular and transparent feedback of any changes to constitution and the reasons for them
Founding Documentation Initiatives
- Created founding document entailing the Code of Conduct of Match Officials and Committee Members
- Regular and transparent feedback of any changes to constitution and the reasons for them
- Commissioned various other founding documents from Club Officers
- Created founding document entailing the Code of Conduct of Members and Guests
c. Conflict Resolution:
Proactive measures implemented
- Standardized conflict resolution in Competition Management
- Catered for formal proceedings in founding documentation
Communication and Representation
a. External Communication:
Various External Communications
- Decathlon for sponsorship and partnership
- SNMT regarding formalizing agreement
- CAPS school for venue and mutual benefit
- GCTTA President and VP Administration regarding affiliation and negotiation of fees
- GCTTA league manager regarding restructure of league to encourage more youth/female participation
- Ping Sans Frontieres for sponsorship
- GCTTA VP Administration to add Club Officers to mailing lists
- GCTTA President for Complementary Tickets to WTTC Finals Durban 2023
- Responded to multiple queries regarding equipment hire from Church based in Albertville
- GCTTA President for Complementary Tickets to WTTC Finals Durban 2023
- DOSD for requirements of NPO Registration
- Sedgars for mutually beneficial partnership
- eBaTT for sponsorship
- Grosvenor management for venue expansion
- Crosby Medical for sponsorship
- JUT publications for sponsorship
- Ravat's Auto for sponsorship
- Shoneez Bakery for sponsorship
- Transnet Warehouse 762 for sponsorship
- Laher and Associates for sponsorship
- Frontline Hillfox for sponsorship
- Tony's Table Tennis for mutually beneficial partnership
- GCTTA Junior Convenor regarding Junior Trials information
- SNMT management for Club sponsored website and professional Email domain configuration
- Hopp Sport regarding custom branded sportswear
- GCTTA VP Marketing regarding Coaching manual
- GCTTA VP Coaching regarding 2023 Coaching programs
- UJMA, JSS & Bree Primary to recognize Junior achievers and member responsible for their development
- Responded to UK query regarding inbox flooding
- GCTTA VP Technical for Umpire Training and Certification
- GCTTA VP Technical for 2023 Gauteng Open Umpiring volunteers
- GCTTA VP Finance for 2023 Gauteng Open Juniors Fees POP
- Sedgars for Retail Exchange
- GCTTA VP Marketing for ITTF L1 Training Manual
- Online Sports Retailer for product availability
- GCTTA League Manager and VP Marketing with detailed proposal of weekend GCTTA tournament(s)
- Branding Gift Negotiations with online Retailer
b. Transparency:
Various Internal Communications
- KT on Minutes of Meetings
- Parents of Juniors regarding late pick-up from Club sessions
- Members regarding Table Allocations
- Individual feedback to Technical Committee regarding T2S Division management and progression
- Members regarding procurement of ITTF approved Table
- 33 day advance to officers for Review of Code of Conduct Handbook for Officers and Committees
- 10 day reminder to Review Code of Conduct Handbook for Officers and Committees
- Officers Review of Constitution overhaul pertaining to SARS and DOSD requirements
- Liaise individually with officers to Review Constitution overhaul pertaining to SARS and DOSD requirements
- GCTTA AGM Reports shared with Club Members
- GCTTA AGM Minutes shared with Club Members
- First Draft and Review Request on Roles and Responsibilities of Club Officials and Committees
- T2 Constitution overhaul draft and request for signatures
- Detailed Review of Deputy Chairperson's first draft of Code of Conduct Documentation
- First communication calling for nominations for 2024 AGM Office
- Reminder to Treasurer to file Annual Returns for T2
- Acceptance/Rejection request to Nominees of 2024 office
- Reminder for Acceptance/Rejection request to Nominees of 2024 office Club Website a central repository of transparency
- Club Finances updated and published on website at least once a week
- Attendance records and Member statistics update and published at least once a week
- Event results updated as and when available, usually within 48 hours of said event
Member Engagement
a. Inclusivity:
- Despite the club having a majority Muslim membership, members are reproached from using religious specific greetings
- Prior to closing for the Muslim month of Ramadhaan, non-muslim members are offered to keep the club sessions running
b. Feedback:
- All member opinions and suggestions are taken seriously and feedback is always prompt
- Open line of communication and being approachable is emphasized for all officers and committee members
Event and Activity Coordination
a. Event Oversight:
League and Tournament management
- Management of Table Time and fixtures always of paramount importance
- By Laws are always constructed to bolster Club objectives and values
- Planned, Facilitated and Executed Year-End function without incident
b. Collaboration:
Club Session Coordination with Venue management / caretaker
- Bi-Weekly interaction with SNMT to enquire venue availability
- Communication with Club Members on WhatsApp group regarding availability
- Collaborated with Club Members on new WhatsApp group regarding Year-End preparations
Committee Support and Development
a. Mentorship:
- Knowledge Transfer sessions with Officers and Committees
- Lead document template standards
- Central repository concept implemented
- Training and empowering officials/committee members on internal processes and norms
- Training and facilitating officials/committee members on tools and utilities (like Trello and A.I. utilities) to simplify tasks
b. Succession Planning:
Identify Potential Leaders
- Continued monitoring and measurement of members commitment and availability to formally serve
- Identify interests and creating committees and roles to harness such interest (Like Technical Committee)
Developing Talent
- Enabling or empowering identified potential leaders by facilitating and plugging into training or mentoring programs
Leading by example and setting reasonable expectations
- Cognizant of roles being on a voluntary basis and establishing volunteer-life vs work-life vs home-life balance
- Simplifying expectations by applying living documentation
- Training and empowering officials/committee members on internal processes and norms
- Training and facilitating officials/committee members on tools and utilities (like Trello and A.I. utilities) to simplify tasks

2023 Q4 T2 Meeting Records

(Last Updated 2024-01-23)

T2 Office Meeting Attendance Records (2023 Q4 to Current)
2024 Q1 Reports
Reports not sent
BHANIL01
Elected Secretary 2024 Nilesh Bhana
Office Meeting Participation

Secretary Feedback Report

NO UPDATES PROVIDED
Reports not sent
SEEISH01
Elected Treasurer 2024 Ishaaq Ahmed Seedat
Office Meeting Participation

Treasurer Feedback Report

NO UPDATES PROVIDED
Reports not sent
aboutRG
Elected Deputy Chairperson 2024 Riyaz Gangat
Office Meeting Participation

Deputy Chairperson Feedback Report

NO UPDATES PROVIDED
Report sent 2024-03-25
aboutMM_
Elected Chairperson 2024 Mohamed Mansoor
Office Meeting Participation

Chairperson Feedback Report

Leadership and Vision
a. Strategic Planning:
- Designed and commenced utilizing session attendance record form
- Drafted plan for GCTTA weekend tournament at Danie Van Zyl, shared same document for comments and feedback from T2 club officials
- Communicated reminders to relevant members regarding urgency to finalize GCTTA league teams and umpires for UI certification
- Volunteered for Junior Convenor vacancy within JTTA office
- Submitted T2 proposed amendment #01 to JTTA admin regarding Coat of Arms and redesign of JTTA logo/emblem
- Communicated formal proposal with GCTTA and club Chairs regarding structure and changes to GCTTA league
- Communicated with and secured dealer pricing with Equipment Supplier going forward
b. Decision-Making:
- Updated handbook for members & guests as per version control comments in the trailing section of document
- Processed monthly payments to venue
- Placed retail reselling order with Equipment Supplier (plus item for NiniMeeniMoe 2024) and shared details with officers
- Communicated with supplier about quotes for retail reselling items and noted price spike
- Communicated with and analyzed design and pricing with shirt manufacturer, presented findings to officer mutually decided as unfeasible
c. Innovation:
- Created 'other events' page on website for external tournaments and archiving of similar events
- Communicated shirt design requirements with manufacturer for quotation
- Communicated formal proposal with GCTTA and club Chairs regarding structure and changes to GCTTA league

Club Governance
a. Meeting Facilitation:
- Chaired Office Meetings on:
    - January 8th, 15th, 22nd, 29th of 2024
    - February 5th, 12th, 19th, 26th of 2024
- Recorded Minutes or Meetings and Attendance of all above office meetings
b. Compliance:
- Communicated to officers & members clause regarding termination of membership if not renewed within 60 days of new year
- Notified members about imminent lapse/termination of membership if not renewed within 60 days
- Chased up on PCC progress with officers
c. Conflict Resolution:
No Updates Provided

Communication and Representation
a. External Communication:
- Communicated proposed AGM agenda items for 2024 GCTTA AGM
- Communicated multiple nominations for all applicable executive member positions within GCTTA
- Formulated T2 JHB Open League and started inviting club members and even external competitor club members to register and participate
- Submitted T2 proposed amendment #01 to JTTA admin - regarding Coat of Arms and redesign of JTTA logo/emblem
- Plan and execute all social media representation of Club
- Provided feedback on request from venue management regarding record keeping
- Pursued intermediary contact to connect with management of CAPS for possible Sunday venue and partnership
- Compiled and communicated names for 2024 SATTB umpire training to GCTTA Vice President Technical
- Communicated with Sina Badali on request for contract with our club
- Submitted T2 proposed amendment #01 to JTTA admin regarding Coat of Arms and redesign of JTTA logo/emblem
- Requested quote and stock availability from Equipment Supplier for T2 Shop stock resupply
- Communicated concern with Equipment Supplier about quotation pricing
- Communicated formal proposal with GCTTA and club Chairs regarding structure and changes to GCTTA league
- Noted and communicated incorrect email address of T2 A Team Captain
b. Transparency:
- Communicated updates about events and possible risks related to old & new venue caretaker
- Shared new venue caretaker contact details with officers
- Shared venue bookings manager contact details with officers
- Formulated T2 JHB Open League and started inviting club members and even external competitor club members to register and participate
- Notified JTTA of withdrawal of player GC2245 (Kristina), calculated reduced fees and communicated with Kristina
- Communicated umpire seminars to enrollees and extended invite to league players to submit their names

Member Engagement
a. Inclusivity:
- Communicated individually with members to remind them about 2024 member applications and how to formally arrange payment arrangements
- Communicated reminders to potential GCTTA league members to confirm whether they would be playing league
- Emailed members about imminent lapse/termination of membership if not renewed within 60 days
- Captured membership forms for applying members with language barrier difficulties
- Communicated JTTA league schedule with team captains
- Invited Senior T2ers to submit amendment proposals of JTTA constitution before April 22nd, 2024
b. Feedback:
- Updating of stock quantities of products listed in T2 Shop
- Updating T2S Round 1 League Standings
- Organized 2024 T2S round 1 Divisions roster fairly according to membership applications and fees (or formalized payment arrangements)
- Updating Financial Records on Club's website
- Updating Racket Control on Club's website
- Organized member detail page of website to be almost a real-time reflection of member details and status updates

Event and Activity Coordination
a. Event Oversight:
- Communicated weekly with new caretaker Elvin/Hassan/Sharif regarding venue availability and ETA
- Communicated weekly with venue booking manager regarding hall availability and bookings that conflict with club sessions
b. Collaboration:
- Created comprehensive pages on T2 website for both the 2023 year-end function and the 2024 AGM
- Attended and represented club at GCTTA AGM 2024
- Communicated postponement of JTTA league fixtures for T2 teams during Ramadan since most players are Muslim
- Notified JTTA of withdrawal of player GC2245
- Co-ordinated and formulated JTTA league teams. Formally enrolled players in league
- Communicated postponement of JTTA league fixtures for T2 teams during Ramadhaan since most players are Muslim

Committee Support and Development
a. Mentorship:
- Utilized meeting to get new Deputy Chairperson oriented and assist with email config/set-up
- Onboarded T2 B team Captain with recommendations on how to manage team and fixtures for league
- Designed and availed statement template for Treasurer to communicate outstanding fees with members
b. Succession Planning:
- Communicated POA with officers to source quotes and ideas for gifts to members
T2 Office Meeting Attendance Records (2024 Q1)

Resolutions in 2024 Q1

  • Mohamed Mansoor to serve on GCTTA executive board if nominated and elected to
  • 10% of referred members fees as a discount on referring members next membership fee (next annual cycle), only applicable for referrals who have never been a member previously
  • For every 3 Active Members registered from 1 household, a free Associate member is granted - this is to be added to the constitution as well
Membership Fees Outstanding as at 2024-03-25
2024 Q2 Reports - In progress
Reports not sent
BHANIL01
Elected Secretary 2024 Nilesh Bhana
Office Meeting Participation

Secretary Feedback Report

NO UPDATES PROVIDED
Reports not sent
SEEISH01
Elected Treasurer 2024 Ishaaq Ahmed Seedat
Office Meeting Participation

Treasurer Feedback Report

NO UPDATES PROVIDED
Reports not sent
aboutRG
Elected Deputy Chairperson 2024 Riyaz Gangat
Office Meeting Participation

Deputy Chairperson Feedback Report

NO UPDATES PROVIDED
Report sent 2024-03-25
aboutMM_
Elected Chairperson 2024 Mohamed Mansoor
Office Meeting Participation

Chairperson Feedback Report

Leadership and Vision
a. Strategic Planning:
- Proposed and Implemented commercial gains/incentives for 'thankless jobs'
- Proposed and Implemented commercial gains/incentives for member retention and personal development
b. Decision-Making:
- Processed monthly payments to venue management
- Placed retail reselling order with supplier
- Communicated with and analyzed more design and pricing with shirt manufacturers, presented findings to officer mutually decided as unfeasible
c. Innovation:
- Created 'Member Profiles' page on website for member spotlights
- Designed Structured Points System and managed JTTA League T2 Team Trials
- Created 'JTTA League Trials ' page on website for league membership transparency
- Created various 'Archive' pages on website for accurate & transparent record keeping

Club Governance
a. Meeting Facilitation:
- Chaired Office Meetings on:
    - April 15th of 2024
    - May 14th of 2024
    - June 4th, 11th, 18th, 25th of 2024
- Recorded Minutes or Meetings and Attendance of all above office meetings
b. Compliance:
- Chased up on PCC progress with officers
- Assigned investigation on NPC compliance to Treasurer
c. Conflict Resolution:
- Responded to League Manager on grievances raised when team visited another club for a JTTA league fixture

Communication and Representation
a. External Communication:
- Plan and execute all social media representation of Club
- Provided feedback on request from venue management regarding record keeping
- Participating and Attendance in IU fast tracking initiative from SATTB
- With various secular education establishments to invite possible collaboration:
    - Sandton Primary/High School
    - Wits
    - Roosevelt High
- Sponsorship Appeal to:
    - Coca-cola
    - Anglo American
    - Levergy
- Procured retail stock from supplier
- League Manager update on catch-up of fixtures postponed through Ramadhaan
- Provided feedback to Technical teams as requested for the virtual umpire seminars and exams
- Proactively communicated and arranged relaxing of attire rules for 2024 JTTA Open for specific club members
- Formally volunteered as umpire at 2024 JTTA open for Para & Junior day of events
b. Transparency:
- Detailed side-by-side amendment proposal on GCTTA/JTTA constitution
- Shared new venue caretaker contact details with officers
- Communicated JTTA WhatsApp group link to members

Member Engagement
a. Inclusivity:
- Communicated JTTA league schedule with team captains
b. Feedback:
- Updating of stock quantities of products listed in T2 Shop
- Updating T2S Round 2 League Standings
- Organized 2024 T2S round 3 Divisions
- Updating Financial Records on Club's website
- Updating Racket Control on Club's website
- Organized member detail page of website to be almost a real-time reflection of member details and status updates
- Organized member profile page of website to be latest updated record of member accolades and achievements

Event and Activity Coordination
a. Event Oversight:
- Communicated weekly with new caretaker Hoosen regarding venue availability and ETA
- Communicated weekly with venue booking manager regarding hall availability and bookings that conflict with club sessions
b. Collaboration:
- Co-ordinated and formulated new JTTA league teams. Formally enrolled players in league

Committee Support and Development
a. Mentorship:
- Arranged Printing and Binding of ITTF Statutes and HMO for umpires on IU fast tracking
- Created presentation material for internal umpire training
- Arranged Internal Umpire training virtual seminar
b. Succession Planning:
Nothing to report
T2 Office Meeting Attendance Records (2024 Q2)

Resolutions in 2024 Q2

  • Approval of Monday club sessions for League Membership Type practice (primarily), and occasionally for other formal tournament practice
  • Merger proposal formally drafted and submitted to ATTL and LTTA 
  • Weekly Officer Meeting to commence at 19:45 instead of 19:00
  • Tier based Membership fee discounts (on next renewal) for T2S Divisions
  • Meal Subsidy for Club Members when competing at Official Ranked Tournaments (Nationwide)
  • Tiered Entry Fee Reimbursement for Official Ranked Tournaments (Nationwide)
  • Mid-year Membership tariffs reviewed and decreased for certain membership types
  • Limiting Club WhatsApp group to Club Members or Visitors (past 30 days)
  • Poll on WhatsApp group prior to each club session to determine feasibility based on participation
  • R100 Membership Tariff discount for any member who is a pensioner without income (new applications only)
  • R100 Membership Tariff discount for members serving as Club Officers (Applicable only for Active or League membership types, and from 2025 onwards)
Membership Fees Outstanding as at 2024-06-31